1. UK Athletics rules shall apply, except where variations are set out below.
  2. Runners must be over the age of 15 on the day of a race to compete. For the purposes of age categories, age shall be determined as of the day of the first race. Every runner under the age of 18 must have their entry form signed by a parent or guardian, and must be accompanied to and from the race by a responsible adult.
  3. All runners who are not registered with England Athletics shall be liable to the “full” (higher) entry fee. Any runner who claims registration by membership of a club when not such a member shall be disqualified for the entire series and will not have any entry fees refunded.
    1. Runners may compete for only one club during the series. The UK Athletics rule, that a runner shall run only for his or her first claim club unless a member of a school or university club and run for that, will apply.
    2. Runners who have run in any race as the member of one club but who leave that club must inform the Race Director at least one week before running in any further race. If they wish to run as “unattached” they shall pay the full entry fee or pay a supplement of £3 (per race if not a series entrant) if already entered and prepaid; they may run as a member of another club but will not count in that club’s teams and must not run in that club’s vest.
    3. Except as under subclause (ii) above, all runners who are entered as members of a UKA-affiliated club must run in the normal racing vest of that club. Other runners must not wear the vest of any such club. Failure to observe this rule will result in a warning on the first occasion and disqualification thereafter.
    4. Unattached runners may join a club during the series but will not have any fees refunded, and shall count as part of that club’s teams only after notifying the Entries Secretary in writing not less than seven days before a race.
  4. There will be separate team competitions for men and for ladies. All teams shall consist of six runners of the same gender. The first six for each club will count as the “A” team, the next as the “B” team, etc. Teams do not need to consist of the same runners in different races.
  5. Point scores are based on finishing positions
    • within individual categories for individuals
    • in overall position amongst men or ladies for teams
    • for series, both individual and team score by lowest aggregate
    • individuals: best four of five races to count (or one less than the number of races if any cancelled)
    • teams: all races to count. “Last place scores” shall be added if an A team is at most two members short.
    • ties will be resolved by “head-to-head wins” (including the fifth race if necessary) – in the case of first position (only) and two “wins” apiece, aggregate times will determine the winner of a division
    • overall men’s and ladies’ series winners determined by overall men’s/ladies’ positions
  6. Any runner causing a traffic or other hazard, whether whilst running, parking, or when driving away before other runners have completed the race, may be disciplined by the referee and may be disqualified.
  7. The wearing of personal music devices is deemed a hazard and will result in disqualification.
  8. Any behaviour that might be deemed offensive to local residents will result in disqualification and exclusion from subsequent races.

Additional Terms & Conditions 

Please note the following (in particular, 5-7 relate to legislation that we are required to follow): 

  1. You will carry the same race number for the entire series, even if enter races individually, unless you need to be issued with a fresh number as noted at 1(b) below:  
  2. A single number will be issued at the first race (or at the first race that you attend) with your chip attached to the back, and this must be attached to your vest on the front using pins on all four corners – you should be careful not to fold the number and should retain it for use in subsequent races. 
  3. If you forget to bring your number subsequently, a fresh number (and chip) will be provided at a cost of £2 and that new number must be used subsequently as the timers’ database will be changed. 
  4. Except for Race 5 (Stratfield Brake), all our races use roads having significant amounts of traffic. Although we put out warning signs and have marshals placed at all corners where more than isolated traffic may enter, runners are responsible for keeping to the side of the road unless being crossed by marshals, and for paying attention to traffic. You are reminded that there is a ban on the use of personal music devices that may prevent runners from hearing traffic that approaches from behind. See Safety Advice for further detail. 
  5. Young persons
    To assist us in complying with legislation relating to young people, we request that any runner under the age of 18 who is not under the direct supervision of a UKA affiliated club or school should be accompanied to and from each race by a parent or otherwise responsible adult. No separate changing facilities are available.
    See also point 12 (Photography), below.

     

  6. All spectators under the age of 18 must be accompanied by a responsible adult. 
  7. Cleanliness
    We request that all competitors follow due diligence in respect of hygiene and the handling of water and cups that are made available to runners, to assist us in complying with Health and Safety legislation. Similarly, we ask that runners do not urinate in fields as this may lead farmers to ban their use for parking in future. [See Rule 9 in the Race Rules which may be invoked without warning.] 
  8. Disabilities
    All athletes must compete on foot. Runners with disabilities but who can sign the “fit to run” declaration are welcome, but no special provisions are available. Runners who wish to participate with a guide should advise the organisers in writing at the same time as submitting an entry. Full consideration should be given to other athletes and to conditions, in particular to roads with traffic and to short sections of courses which are on grass. Race 5 is entirely off-road. 
  9. Parking arrangements
    Where parking is provided by the race organiser, all runners must park as directed and should not abuse this provision or the goodwill of the communities by parking other than in allocated areas.   
  10. Postponements
    Every effort will be made to rearrange any races that have to be postponed due to weather or other unforeseen circumstances. No refunds will be made should this be impossible, and the number of races required to qualify for series prizes will be reduced to one less than the number of races that are held. 
  11. Publication of Results
    By entering, you agree that we may publish your Personal Information as part of the results of the Event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times, and age category. 
  12. Photography
    We may take photographs of the races for publication on our website, Facebook page and for possible use by the press, and by running you accept this. If you do not wish your image to appear as a significant part of any photograph that is published, you should put a bold red cross across your race number – felt tip pens will be provided at each race for this purpose.If you are under the age of 18, you should put a red cross across your race number, unless your parent, guardian or responsible adult accepts that they are happy for your photograph to be published by us, as above.

Safety Advice

All our races use roads that have significant amounts of traffic. Although we put out warning signs and have marshals placed at all corners where more than isolated traffic may enter, runners are responsible for keeping to the side of the road unless being crossed by marshals and for paying attention to traffic.

Our courses are predominantly “left hand” courses, and all runners must keep to the left except where explicitly directed to the right by marshals. Other than this, running on the right to cut corners will be deemed a “hazard” and risk disqualification under the Race Rules.

Runners are reminded that the ban on use of personal music devices is there for safety reasons, to ensure that you can be aware of traffic without distraction. The signature on your entry form acknowledges that you accept that any use will result in immediate disqualification.

By the same token, all competitors should pay due regard to runners when driving, whether on arrival or on any early departure. We cannot restrict other drivers, but at all races early leavers will be directed to drive away from oncoming runners; failure to follow instructions will be deemed to be causing a hazard under the Race Rules, as will parking on the course or on a side road rather than the designated car park to facilitate early departure, and render the offender liable for disqualification.